office renovation

Handling Artwork During Construction

Whenever you are renovating or undertaking construction projects in a home or office, it is important to have a plan for protecting your artwork. We assist clients with managing artwork relocation at any scale and there are a number of considerations to keep in mind when planning changes to your space.

When to Remove Art

Making structural changes to your space? Make sure to remove artwork before starting construction.

Making structural changes to your space? Make sure to remove artwork before starting construction.

In any environment, renovations can be messy and pose risks to artwork. Any scale of renovation will create dust, a common culprit in artwork damage. Drywall dust contains abrasive particles, including fiberglass, which creates scratches or blurring on the surface of plexiglass, a common material used in archival framing. Because these dust particles often spread a large distance during construction, our rule of thumb is to remove all the artwork on the renovated floor when possible. Best practice is to take the artwork off the wall before construction begins.

We work with a team of professional art handlers to review the construction area and remove all artwork that could be affected. When removing artwork we carefully document each piece of art, noting its size, condition, and any inventory or asset number associated with it. This helps us strategically plan how best to reinstall the artwork once the space is fully renovated.

We carefully wrap all of the artwork and relocate it elsewhere onsite, or transport the artwork to a secure art storage facility.

Reinstalling Artwork

Supervising an art installation

Supervising an art installation

Executing a construction project to completion is complicated, and as the process ends numerous questions arise. We are often asked when artwork should be brought back to the space. To help clients navigate these final stages, there are a few key considerations when deciding a timeline for reinstallation. First, you should ensure that all electrical work is completed before art returns to a space. Lights must be installed and operable, and no wiring should be loose. If the ceiling is open, or if wires aren’t fully integrated into the wall, the space is not yet safe for artwork.

Next, all walls must be fully completed, sealed, and painted before reinstalling artwork. This ensures that the source of dust is eliminated and that the artwork is safe from scratches or paint drips. Best practice is to remove artwork for any amount of painting, even touch-ups.

The final phase before a space is ready for artwork is installing or reinstalling furniture and large appliances. In both commercial and residential spaces, moving furniture can easily scratch, bump, or knock over artwork in its path. Mistakes happen, even with the most diligent of movers. Artwork should be the last thing that moves into a space before people occupy it. It’s the final touch of color, texture, and personality that completes a newly-renovated or constructed space. By waiting to install artwork last, you are protecting your investment and the aesthetic of the new space.

. . .

Fine Art Storage

Art Storage

When to Store Artwork

Corporate entities are constantly changing – whether a company is growing or downsizing, their art collection often needs to be taken off-site while these changes are put in place. With many newly renovated offices, there is a culture shift towards openness and collaboration; this manifests in design features like glass walls, interactive write-on walls, and open floor plans with fewer traditional artwork locations. While these adjustments are implemented, storing artwork gives our clients flexibility to install on their schedule.

During construction and relocations, we assist our clients with short and long-term storage options for collections. We manage the process from concept to completion and coordinate artwork removal with building management and the construction team. From there we transport the artwork to a secure storage facility, designed specifically to protect artwork.

Preserving Artwork

We store artwork in state-of-the-art facilities across the country. Protective measures are taken to preserve the artwork, including climate control options to provide the ideal temperature, humidity, and circulation needed for optium archival conditions.

Artwork remains safely packed in it’s storage area. Custom crates, armatures, and shelves can be built to accommodate the specific needs of a sculpture, painting, or artifact. Archival materials are used to protect against acidity and infestations.

Best Practices for Organization

Storage facilities are expansive, and great care is taken to ensure each artwork is accounted for. We use digital databases to maintain an inventory system that tracks details for each item in storage. This can include barcodes indicating the precise location in the storage area, contact information for the project manager, images, and condition reports.

Condition reports

These reports are a key part of art consulting and managing an art collection. When artwork first arrives at the storage location, a condition report is written as part of the initial inventory process. The reports make note of scratches, color inconsistencies, paint cracking, warped canvases, and other noticeable imperfections in an artwork or frame. Images are taken of the noted nuances when the condition report is prepared and are included in the inventory.

When artwork is ready to leave storage, a second condition report is generated. This report should review the original notes, and indicate the current status of the artwork. These updated reports are especially important if an artwork is being removed for conservation or reframing. Additional photos may be taken and added to the artwork’s inventory record.

Diligently employing these best practices when storing artwork leads to reliable records and an efficient system that keeps a collection safe. Using a professional fine art storage facility protects our clients’ investment in their art collection and makes it easy to manage their assets during office construction, renovation, or relocation.  

. . .